The majority of the time, desktop computers are usually transported from offices by a professional simply because of the insurance benefits that come with it. Whereas if you are moving from a domestic property, most of the time you simply unplug your cables, re-pack the items into the original box and transfer it across by hand, thinking nothing of it. However, this week we have come up with a couple of ideas that just may make you think twice about relocating PC’s and your Office equipment.
Step One: Save everything and back it up
Unfortunately, this isn’t as obvious to some as it is to others. If you are like me and store a lot of important information on your PC such as spreadsheets, business plans, accounting information or pretty much anything – you do not want to lose it. Have no fear though. Backing up your information doesn’t have to be expensive at all. If you don’t have a budget to go out and purchase the latest external hard drive just consider these free options.
Dropbox – A pretty straight forward open source (free) tool that you can access pretty much anywhere. All you need to do is create a free account and that’s it. Once you are set up, simply select the files from your PC that you would like to back-up. Once it has finished uploading you can access them from anywhere with an internet connection. You can even use your smartphone if need be.
Google Drive – This is another great free tool that even I use pretty much every day. Just make a free Google account online and you immediately have access to one of the internet’s largest cloud storage systems. Again you can access it from anywhere and on smartphones.
As a man and van in Chelsea we come across a lot of personal and commercial buildings with a lot of information. The most frightening thing is that they never bother to back-up their information before transferring!
Step Two: Switch it all off
Once you have backed up your data you will need to make sure that all of the peripherals (attached devices such as keywords, mice, speaker etc…) have been switched off and disconnected. Now that this is done you can begin to unplug the PC from the mains. Remember the PC monitor and tower are two different things. Try not to walk away from the desk with the screen if it is still attached to the tower! (Trust me, it’s happened). When you are packing your electrical cables away, try to form a neat circle as you wind them up. You can use electrical ties to ensure that they all stay together.
Now that the peripherals have been disconnected you can bubble wrap them and add them to the box in which they will be transferred in.
Step Three: Use the correct transportation equipment
If you cannot use the original packaging then you will need to purchase some electrical crates, anti-static bubble wrap and keyword bags.
All of these will help maintain your items as they are transported. Using standard bubble wrap could interfere with the make-up of the peripheral items, resulting in them breaking when you next try to use them.
Once you are satisfied that all of your IT equipment has been packed away. Make sure that you label everything correctly and inform your office removals team.