An office with a lot of employed staff members can be tricky to relocate without causing a small amount of disruption. Inevitably, at some stage errors will occur, computers will need to be moved, and staff will have to come to a temporary stop.
Fortunately, co-owners Ed Davis and Dan Mac have been involved with the commercial removals in London for more than 20-years. They have combined their experiences to bring a short but informative guide to office relocation’s, and how you can handle your staff.
There are many areas that you can consider. However, in this article, we will discuss Planning & Preparation, Communication, Optimism and Involvement.
1. Planning & Preparation for Office Removals
At times, relocating an active office can become extremely stressful and overwhelming. However, after completing more than 200 commercial relocation’s in London over the years, both Ed and Dan have confirmed that quality planning can go a long way.
It is worth arranging a company meeting to discuss the upcoming move with staff. At this stage, you can confirm moving dates and set deadlines for tasks. If your employees understand when projects need to be signed off and completed, they will be able to do everything that is possible to meet that deadline.
Speak to your staff: make sure that they have time to complete their work and clear their work space. Make sure that each employee has a labelled box available to pack their items in.
We touched on this area briefly in the above point, but communicating effectively will contribute to an easier relocation.
Different employees will respond in a variety of ways. Some may be excited and look forward to the move, whereas others may be a little nervous and find it unsettling and become ominous.
It is very important to maintain a constant channel of communication with your staff. Offer reassurance and guidance when needed to help make sure that everyone is singing from the same song sheet.
3. Remain Positive
There is no doubt that optimism helps the move go smoothly. Combine everything that we have discussed already in this guide and offer reassurance to your staff.
Make sure that they are aware of the positive changes that the move will bring to the business.
Changing spaces could offer company growth, in turn providing development opportunities and an increase in income.
4. Let’s Get Involved!
Just like a small child enjoys getting involved with a domestic removal, employees benefit from the fact that they are being considered when the company they work for is moving and making improvements.
We provided a man and van service in Chelsea for a corporate sales company that we cannot name for legal purposes, and they named staff members from each internal department to help monitor the internal preparations.
Using these employees allows you to track the progress of the preparations before moving your team.
Office Relocation Recap
So let’s take a quick look at what we have covered.
Planning your office move is crucial. Simply trying to relocate offices without considering the possibilities of problems and preparing your staff will only end badly. Make sure that each employee has adequate packing materials available and set deadlines.
Make sure that all departments are aware of any confirmed moving dates. Dedicate a specific person from each department to monitor the progress of each department’s preparations.
Enlighten your staff with the benefits of your relocation. Make them aware of the advantages it could bring to the company and any personal developments.
And finally, remember to involve your staff and keep them updated.